Create and print labels using mail merge. When you want to use labels to send a bulk mailing to people on your address list, you can use mail merge to create a sheet of address labels. Each label contains an address from your list. You can also create and print labels without using mail merge. Note If you want to mail merge directly to envelopes, see Mail merge with envelopes. These are the documents involved in creating and printing labels using the mail merge process Your main document This is the document you use to set up the layout of the labels in the mail merge. You can also set up any content that you want repeated on each label, such as a company logo or your return address on shipping labels. Your mailing list. Your mailing list is the data source that Word uses in the mail merge. Its a file that contains the addresses to be printed on the labels. When you combine those two documents, youll have your address labels. Step 1 Set up your mailing list. The mailing list can be an Excel spreadsheet, a directory of Outlook contacts, an Access database, or an Office address list. It contains the records Word pulls information from to build the addresses for the labels. If you dont yet have a mailing list, you can create a new list in Word during mail merge. If youre using an Excel spreadsheet, make sure the column for ZIP Codes or postal codes is formatted as text so that you dont lose any zeros. Create Newsletter With Microsoft Word' title='Create Newsletter With Microsoft Word' />For more information, see Prepare your Excel data source for a Word mail merge. If you want to use your Outlook contacts, make sure Outlook is your default email program. Step 2 Prepare the main document for the labels. In Word, choose File New Blank Document. On the Mailings tab, in the Start Mail Merge group, choose Start Mail Merge Labels. In the Label Options dialog box, under Label Information, choose your label supplier in the Label vendors list. In the Product number list, choose the number that matches the product number on your package of labels. Note If youre using a continuous feed printer, youll have a different list of product numbers. Be sure to choose Continuous feed printers under Printer information to see the relevant list. Choose OK. Your document should display the dimension and shape of your chosen labels. If it doesnt, on the Layout tab, in the Table group, choose View Gridlines. Microsoft Publisher Save As Jpeg From Photoshop. WikiHow has Microsoft Word how to articles with stepbystep instructions and photos. Creating Newsletters in Microsoft Word. For this lesson you will create a newsletter to be used in your classroom. Step 1. Open Microsoft Word. Used with imagination, flowcharts can simplify both your work or life. Why not try out a few flowcharts with one of the easiest tools on hand Microsoft Word. In this post we have quickly compiled some useful Word 2010 hotkeys. For those who dont know, we are covering tips on Microsoft Office 2010 for a few mon. Microsoft Blank Newsletter Templates. Many times, the users want templates that just give them a basic guideline or a foundation for them to build up on. Free templates for Microsoft Word to create newsletters, labels, resumes and flyers. Printable designs are free to use for business, school, teachers, church, and family. Step 3 Link your mailing list to your labels. On the Mailings tab, in the Start Mail Merge group, choose Select Recipients, and then choose one of the following If you dont have a mailing list, choose Type a New List and create one. If your mailing list is in an Excel spreadsheet, an Access database, or another type of data file, choose Use an Existing List. Then browse to your list and choose Open. If youre using your Outlook contacts, choose Choose from Outlook Contacts. Create Newsletter With Microsoft Word' title='Create Newsletter With Microsoft Word' />Do one of the following To make labels for your entire mailing list, go to Step 4 Add the addresses to the labels. To make labels for only some of the names in your list, on the Mailings tab, choose Edit Recipient List. In the Mail Merge Recipients box, choose the names you want to add to your labels. Note You can also sort or filter the list to make finding names and addresses easier. Step 4 Add the addresses to the labels. The address block is a mail merge field. Also known as a placeholder, you use the merge field to mark the place where you want addresses to appear on the label. Tip If you want to add a picturea logo, for exampleto the label and have it appear before the address block, its best to do so now. Follow the guidelines in the Add a picture to the label subsection of Step 4. On the Mailings tab, in the Write Insert Fields group, choose Address Block. In the Insert Address Block dialog box, choose a format for the recipients name as it will appear on the label. Note Choose Preview Results, and then choose the Next. Previous. record button to move through records in your data source and view how an address will appear on the label. Choose OK. Tip To change how your address block is aligned on the labels, choose the address block, and on the Home tab. Paragraph group, choose Align Left, Center, Align Right, or Justify. In the Write Insert Fields group, choose Update Labels to apply the change to each label. Note If you dont see your addresses, choose Preview Results. Add a picture to the label. You can insert a picturea logo, for example, into the label. Once inserted, you can manipulate the size, format, and style of the picture. After you choose a label format in the Insert Address Block dialog box, place your cursor to the left of the Address. Block field code. In Layout Options, you can position the picture by choosing Square or Tight. On the Insert tab, choose Pictures, find the file you want, select it, and then choose Insert. If necessary, do one of the following to adjust the image Manually resize choose a handle, change the orientation choose rotate, or move drag the picture. Choose Layout Options. Choose Mailings Update Labels to see the picture on each label. For tips about working with pictures, see Insert pictures in Office 2. Office 2. 01. 6. Verify merge field names. Make sure Word finds the names and addresses in your mailing list. On the Mailings tab, in the Write Insert Fields group, choose Match Fields. In the Match Fields box, the column on the left are the field names that Word uses in an Address Block. The column on the right lets you match up fields in your data source to those field names. Verify that the field names that appear on the left side match the names of column headings for records in your mailing list so Word can put the correct data in the correct place on your label. Do one of the following If the field names shown match column headings you used for records in your mailing list data source, do nothing. If not matched appears in a field name that you expected to match a column heading in your data source, choose the drop down arrow, and then choose the field name in your mailing list data source. Repeat as necessary. Choose OK. Step 5 Preview and print the labels. Do a final check before you print the labels. On the Mailings tab, choose Preview Results. Choose the Next. record button or the Previous. Tip  To go to the start of the list, choose the First. Last. record button. Choose Finish Merge Print Documents. Step 6 Save your labels document. When you save the mail merge document, it stays connected to your mailing list so that you can use it for your next bulk mailing. Next time you open the mail merge document, choose Yes when Word prompts you to keep the connection. To change the addresses for the labels in the mail merge document. Open the mail merge document for labels and choose Edit Recipient List to sort, filter, and choose specific addresses. See also. Do you have a question about Word mail merge that we didnt answer here Post a question in the Word community forum. Help us improve Word.